Lonumn

Agreement Terms

Role of Lonumn Events

1. Provide DJ services and/or photobooth and/or event production for the event details above.

2. Provide audio reinforcement as dictated on the client planning document (Google Doc), staying within the guidelines of the clients wishes unless changes must be made to retain the clients wishes based on unforeseen variables presented at the event.

   1. Audio provided by at least one set of speaker/subwoofer combination that is managed throughout the event

   2. Microphones provided for all announcements, and planned speaking elements for the duration of the event. Maximum of 4 microphones can be used at any given time. Maximum to 2 handheld units can be provided in combination with up to 4 clip-on style microphones. 

   3. Music played is based on the client's wishes that are detailed on the client planning document (Google Doc), with some creative freedom by the DJ to maintain the client’s successful event, but also respecting the client's “no play” wishes. All plans and wishes must be on the client planning document in order to be followed properly. 

   4. Lighting is provided for the client for the dance floor, uplighting within the venue and special circumstances that can be discussed and documented on the client planning document (Google Doc).

   5. Ceremony Audio Add-on (if purchased and listed in the booked packages clause) is audio support that is provided for wedding ceremonies that occur at the same location as the reception. This provides extra equipment that is set-up at the site of the ceremony and an addition of 2 hours to the total on site time. Music played and microphone use will follow the plan as detailed in the client planning document (Google Doc).

   6. Monogram Add-On (if purchased and listed in the booked packages clause) is a projected image on the floor or wall of the reception venue with a video projector. The image used is custom made by LE, and is sent to the client for approval prior to the wedding. 

   7. Video Projection Add-On (if purchased and listed in the booked packages clause) is a video screen that is brought to your venue (100”, 65”, 40” or 24”) and set up in the predetermined location and set to play the video or photo slideshow as detailed in the client planning document (Google Doc).

   8. Audio Recording Add-On (if purchased and listed in the booked packages clause) is a digital recording that is completed at any point of the night as planned in the client planning document (Google Doc) where audio is already being played or a microphone is being used. The audio recording is edited and sent to the client within 14 days after the wedding has completed via email from dave@lonumn.com. 

3. LE will appear polished and professional setup that compliments your wedding. LE will appear clean cut and well dressed on your wedding day.

4. LE commits to quick and thorough communication leading up to your wedding day, and necessary and effective communication throughout your wedding day. LE is available via email, phone and text at the destinations at the top of this document.

5. LE will arrive 2-3 hours prior to any planned element is set to begin. The exact arrival window is detailed above.

6. LE will have a redundancy plan for all equipment required to provide all planned services.

Photobooth Services (if purchased)

1. Provided photobooth equipment and features:

   1. LE provides digital “selfie-style” open air photobooth, with instant text and/or email sharing capabilities

   2. LE provides fabric backdrop that is selected from available colors/styles unless client chooses to use selected venue space as backdrop or use client provided backdrop

   3. LE to provide an online gallery with links through digitally received photos sent through the booth software or provided by LE, if necessary. The online gallery will be available for minimum 1 year.

   4. LE to create a custom overlay to be added to every photo capture. Overlay can be a border or lower third graphic, or a combination of the two. The graphic will be sent to the client for approval, with the client ability of 2 edits (if necessary) prior to final approval.

   5. LE to provide professional photobooth software with ability to add filters, masks and edits to captured photos. LE will discuss all options available prior to the event to allow clients to choose their desired options.

   6. “Photobooth Premium” upgrade (if purchased) adds a premium backdrop and custom start screens and menu styles which can complement the event decor. Premium backdrops can be selected from the available library of options at LE. Custom additions to backdrops are available, but may carry additional cost. All additional costs will be quoted for approval prior to the event. 

   7. Virtual Photobooth (if purchased) is an option for event guests to have the photobooth functionality on their own devices. LE will provide an event URL to be shared with guests to access the browser centered app (no downloads required). All captured photos will be saved to the online gallery. 

2. Client must provide an outlet (120 volt) within 100 feet of the photobooth location. If one is not available, the client must communicate this so other arrangements can be made. 

3. All photobooth equipment must be used properly and handled with care. Any damages caused by tampering or misuse of the equipment will be the responsibility of the client. 

4. LE is not responsible for any injury caused by photobooth equipment when not used properly. Great care will be taken by LE to place the photobooth equipment in a safe location and secure all cords and backdrops. 

5. LE can use any captured photos for marketing purposes, consisting of digital and print media and social networks. LE will honor any request to remove a photo (where the requester appears in the photo)  from marketing materials when made as a written request to dave@lonumn.com.

Expectations and Obligations of the Client

1. Document your plan completely on the client planning document (Google Doc).

2. Attend the pre-wedding meeting to finalize your plans. Meeting will be at a public location (i.e. Starbucks or other coffee shop or cafe) or virtually with Google Meet.

3. Communicate all expectations of LE at your event so expectations can be met. 

4. Communicate any last minute changes to your plans on the client planning document (Google Doc), email, phone or text. Day-of changes can be made in person at the event venue.

5. Pay all remaining invoice balances by the end of your event.

6. The client is responsible for all the actions of their guests. Any damages caused by the client or guests of the client will be the responsibility of the client.

7. Provide a 10 foot by 10 foot area for DJ equipment set up as well as power within 100ft of the set up location. Only a 120 volt power supply is necessary.

Deposits

1. Deposits are required to secure date reservations and finalize bookings.

2. Deposits can be made in person or online via the LE Square Store.

3. Deposits are non-refundable. This is to cover all administrative work, event preparation and pre-event meetings. All deposits will be applied to the cost of services.

Limit of Liability

1. Lonumn Events is not liable for providing any non-documented services or any services that cannot be provided because of any Act of God (ex: weather, flood, fire) or prohibition from any party associated with the event (i.e. venue, city/town) especially when prohibited by law. If an Act of God prohibits any planned event, every reasonable effort will be made to carry out the agreed services as soon as possible, or modifications of the event as discussed with the client. 

2. Every effort will be made to carry out the event with the necessary electrical equipment and computers to provide the agreed upon services. LE will have a redundancy plan for all equipment required to provide all planned services. In the case that equipment failure occurs, including all redundancy plans, modifications will be made to carry out the remainder of the event with the best outcome possible. All equipment used by LE is maintained to the best level possible. All equipment showing age or degradation of quality will be replaced prior to your event. 

Changes to this Agreement

1. Any requests to changes to this agreement must be made in email form and sent to dave@lonumn.com.

2. All approved changes will be made and the new agreement will be sent to the client. 

3. All new agreements will need to be signed and returned to LE before it becomes active.

4. Once the new agreement has been signed, any prior agreements will be null and void. 

Changes to Event Details

1. Changes to your event can be made with one date change occurring at no additional charge. Any second date change or beyond will require a new deposit at 20% of the current flat rate of the booked services.

2. Additions to services can be made at any time via email sent to dave@lonumn.com. Any required deposits for the new services will need to be made. Details on how to pay new deposits will be communicated from LE at that time.

3. Reductions of services can be made at any time. Any deposits made on booked services are non-refundable. 

COVID-19 and Potential Future Global Health Issues

1. All terms listed in this agreement are applicable at all times, even in the event of an epidemic, pandemic or other national or global health event. This includes all non-refundable deposits. All reasonable attempts will be made to make modifications to your event, including date changes, so your event can happen as close to planned as possible.

2. There will be no cost to service modifications in the event of a epidemic, pandemic or other national or global health event.

3. LE will make every attempt to respect and follow all health guidelines for your event (i.e. wearing masks, distancing, sanitation practices)

4. LE is not responsible for unknowingly spreading any virus and LE will not hold any client responsible for suspected exposure of any virus at the contracted event.

Digital Acceptance of this Agreement

1. Initial acceptance of this agreement at time of booking will be completed via digital agreement by “box check” and “form submission” at lonumnevents.com

2. Digital submission of the booking form with time and date will be included on clients copy of this agreement that is submitted within 24 hours of submission via email from dave@lonumn.com.

3. The official contract is created and submitted to the client via the Square platform and is attached to the wedding invoice. Acceptance of the contract in its final form is required.